Site Administrator

Aquaheat New Zealand Limited is recruiting for a Site Administrator to work on site between Wellington Hospital and Tawa Office. This is a permanent full time position 40 Hours per week, but we are a fabulous company and you will LOVE working for us!

To apply for this role, please send your CV and a cover letter to


Reporting to the Project Manager & Tawa office you will be responsible for:• Liaising with suppliers, subcontractors and the head contractor in order to assist our project team on site.• Pronto (our Computerised Maintenance Management System) related items such as purchase orders, subcontractor payments, variations, redmaps and any other pronto related items.• Reviewing and cross-checking project documentation to ensure smooth operations.• Developing and implementing of efficient administration processes.• Maintaining accurate Quality Assurance, Health and Safety and training records.• Document control – maintaining accurate records of historic document distribution to client, sub-contractors and other stakeholders.• Ensuring Project team receive all the latest up to date relevant information and documents to carry out their duties.• Maintaining accurate filing systems (hard and soft copies) for all drawings & specifications and tracking track approvals or comments.• Providing administrative support to the team as and when needed, along with office management duties such as administering office tea, coffee, stationery, PPE and safety supplies.

To be successful a candidate will require the following qualifications and experience:

  • Microsoft office / word / excel
  • Planning ability to prioritise workload
  • Effective communication skills
  • Strong administration and data entry experience
  • Health and Safety administration
  • Ability in accurate data input and to meet deadlines.
  • Accounts based systems: Pronto & Red Maps would be an advantage
  • Must be Covid Vaccinated to work at Hospital Base.

Aquaheat as part of the Horizon Energy Group takes pride in its commitment to the health and safety of all its stakeholders.It has well developed processes and procedures in the principle areas of safety leadership, risk management and worker participation.

To support this, you will have excellent communication and problem solving skills, sound industry and product knowledge, be safety focused at all times, possess a high degree of initiative, able to think clearly under pressure and most of all be a team player.

Applicants must be legally entitled to work in New Zealand.

  • Our workplaces are drug and alcohol free - all successful applicants will be required to undertake a pre-employment medical.


We can offer a challenging position with a competitive remuneration and additional employee benefits which include Paid Birthday Leave and Life and Critical Illness cover.

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